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Social Media Policy

At Proforce Solutions (“Proforce”), we know that online social platforms, including blogs, wikis, message boards, video and photo sharing websites, and social networking services, are constantly transforming the way we interact. We also recognize the importance of the Internet in shaping the public view of our company. Proforce is committed to supporting your right to interact responsibly and knowledgeably on the Internet through blogging and interaction in social media. We want our members to share and learn from others in order to build a valuable online community. 

The purpose of these guidelines is two-fold: First, Proforce has an aim to protect our interests, including, but not limited to, the privacy of our clients, end-clients, partners, employees and confidentiality regarding our business purpose, plans, partners, users, and competitors. Second, these guidelines will help you make respectful and appropriate decisions about your work-related interactions with people on the Internet. 


Your personal online activity is your business. However, any activity in or outside of work that affects your performance, the performance of others at Proforce, or Proforce's business interests are a proper focus for this Social Media Policy. You must always assume that your work-related social media activity is visible to Proforce as well as current and potential employees, clients, partners, prospects, and competitors. Proforce reserves the right to direct its members to avoid certain subjects and remove inappropriate comments and posts. Our internal policies remain in effect in our workplace. 


Guidelines for discussing Proforce or its clients, end-clients, events or productions on the Internet: 

 

  • You are NOT authorized to speak on behalf of Proforce without express permission from the Proforce producer, agent or account manager assigned to that account.

  • You are NOT authorized to post images or make references to Proforce events prior to or during the event without express permission from the producer, agent or account manager assigned to that account.

  • If you receive permission to discuss Proforce and/or our current or past events, business activities, employees, partners, clients, or competitors, please follow these guidelines:

  • Identification: Identify yourself. Include your name, and when appropriate, state your role or title within Proforce. If you are a freelancer or vendor, please identify yourself as such.

  • Disclaimer: Use a disclaimer that "the views you express on the particular website are yours alone and do not represent the views of Proforce." 

  • Proof: Support any statements made online with factual evidence. Also, let the project manager or producer on-site know about the content you plan to publish. Your manager may want to visit the website to understand your point of view.   

Guidelines for Confidential and Proprietary Information 

 

  • You may not share information that is confidential and proprietary about Proforce.  This includes, but is not limited to,

  • company strategy,

  • information about trademarks,

  • upcoming projects or events,

  • financial information of any kind relating to clients, employees or suppliers

  • exclusive talent

  • private employee information

  • any other information that has not been publicly released by Proforce. 

  • The list above is given as an example only and does not cover the range of what Proforce considers confidential and/or proprietary. If you have any questions about whether information has been released publicly or any other concerns, please speak with your manager before releasing information that could potentially harm Proforce, or our current and potential business interests, employees, partners, and clients.

  • For additional information on proprietary information, please review the contract you signed when you joined Proforce. 

  • Proforce's logo and trademarks may not be used without explicit permission in writing from Proforce. This is to prevent the appearance that you speak for or officially represent Proforce. 

  • It is fine to quote or retweet others, but you should not attempt to pass off someone else's words, photography, or other information as your own.

  • All copyright, privacy, and other laws that apply offline apply online as well.

  • Always give proper credit to credit your sources when posting a link or information gathered from another source.   

 

Transparency and Disclosures
  • If you have permission to publicly share what a client, partner, or other organization is doing, such as launching a new website or announcing a new event, you must disclose your relationship to the other party. 

  • Do not discuss an organization or product in social media in exchange for money.

  • If you receive a product or service to review for free, you must disclose it in your post or review. 

  • Respect and Privacy Rights 

  • Use common sense. 

  • Follow the rules of the social media sites you use. 

  • Speak respectfully about Proforce and our current and potential employees, clients, partners, and competitors. 

  • Write knowledgeably, accurately, and with appropriate professionalism. Despite disclaimers, your Web interaction can result in members of the public forming opinions about Proforce and its employees, partners and business interests. 

  • Refrain from publishing anything that could reflect negatively on Proforce's reputation or otherwise embarrass the organization, including posts about drug or alcohol abuse, profanity, off-color or sexual humor, and other inappropriate conduct. Do not use ethnic slurs, personal insults, obscenity, or engage in any conduct that would not otherwise be acceptable in Proforce's workplace. Please also show respect for topics that may be considered objectionable or inflammatory. 

  • Honor the privacy rights of our current staff, members, and partners by seeking their permission before writing about or displaying internal company information that could be considered a breach of their privacy and confidentiality. 

  • Respect the law, including those laws governing defamation, discrimination, harassment, and copyright and fair use. 

 

Media 
  • Media inquiries for information about our company and our current and potential products, employees, partners, clients, and competitors should be referred to the President's Office. This does not specifically include your opinions, writing, and interviews on topics aside from our company and our current and potential products, employees, partners, clients, and competitors. 

Non-Competition 
  • You may not sell any product or service that would compete with any of Proforce's products or services without permission in writing from the Producer. This includes, but is not limited to training, books, products, and freelance writing. If in doubt, discuss this matter with your Producer.  

 

Your Legal Liability 
  • Proforce complies with all federal and state laws that apply to our operations and activities. Since you are involved in Proforce's operations and activities, you are responsible for understanding and observing these policies. 

  • Note that the breach of privacy and confidentiality, use of copyrighted materials, unfounded or derogatory statements, or misrepresentation may be considered illegal and is not accepted by Proforce.

  • Each person at Proforce is personally responsible, and may be legally liable, for the content he or she publishes online. You can be sued for not disclosing your relationship to Proforce, or for purposely spreading false information. You can also be sued by company employees, competitors, and any individual or company that views your commentary, content, or images as defamatory, pornographic, proprietary, harassing, libelous or creating a hostile work environment. In addition to any legal action, your activity can result in disciplinary action up to and including employment termination

 

If you have any questions, please contact Bianca Eleazar at 925 752-1198 or email them at bianca@proforcesolutions.net for guidance on compliance with the laws or this policy.

 

Thank you for your consideration and compliance.

 

Sincerely,
Proforce Solutions LLC.